Project Management & Control
- Project-specific policies and procedures should address the following project management and control categories:
- Strategy, organisation, and administration
- Roles and responsibilities;
- Communication planning;
- Project infrastructure and systems; and
- Document control and records management.
Cost & Financial Management
- Budgeting;
- Payment processing and administration;
- Project cost reporting;
- Estimating/forecasting;
- Contingency management;
- Cash flow reporting; and
- Value engineering.
Procurement Management
- Procurement planning;
- Solicitation and source selection;
- Contracting;
- Contract administration;
- Materials management; and
- Contract closeout. Project controls and risk management
- Change order management;
- Risk management;
- Design standards and specifications;
- Regulatory compliance;
- Quality control and inspection;
- Environment, health, safety, and security (EHSS); » Project management selfassessments; and
- Lessons learned.
Schedule Management
- Schedule planning and development;
- Schedule updating;
- Schedule change management; and
- Schedule integration.
CAPITAL PROJECT OVERSIGHT FRAMEWORK
Determine which project are critical and whether the company can deliver them
Step 2: Approach
Agree on the board’s capital project oversight approach
Step 3: Prioritization
Identify the level of board involvement in key capital project activities
Align capital project activities with strategy oversight.
Step 5: Risk
“Bake” capital project delivery into risk management oversight.
Step 6: Monitoring
Adopt a continuous process and measure results
PPP ADVISORY STAGES
Each bid round is initiated with a procurement instruction detailing a capacity allocation (or cap) and targeted technology mix. A bid round or bid window is opened with a request for proposals (RFP) issued to the market.
Interested bidders prepare and submit bid submissions in response to the RFP within specified timelines. As minimum qualification criteria, every project has to show a very advanced stage of development, as demonstrated by; secured land rights, Permits issued, project structure finalised, technical assessment, economic development plan, correctly priced tariff, bid guarantee in place and a budget quote inclusion
Qualifying bid submissions are adjudicated during an extensive evaluation process using independent advisors before preferred bidders. Bid Evaluation.
Preferred bidders sign all relevant project and financing agreements and meet all required conditions contained in them, to reach financial close. Including agreeing the PPA and IA. See Appendix E for a complete list of relevant agreements.
Following financial close the construction phase for the facilities commences. Each facility procured in terms of the PPP is required to complete construction and achieve commercial operation by not later than the dates set out in the RFP. Within this prescribed window period, each PPP is contracted to their targeted commercial operation date (COD).
Commercial operation date (COD) marks the successful completion of the project and grid integration.
Commercial Operation of the Plant (usually 20 years), including reporting, submitting invoicing, revenue and energy forecasting and maintenance.
